Position Summary:
The Junior Accounts Payable Specialist is responsible for supporting the day-to-day functions of the Accounts Payable
department. Working under the supervision of the Lead AP & Payroll Specialist, this role involves entering invoices, maintaining
vendor records, and assisting with payment processing and compliance documentation. The ideal candidate is detail-oriented,
organized, and eager to grow their skills in accounting and finance within a fast-paced, team-oriented environment.
Key Responsibilities:
Invoice Entry & Payment Support:
● Accurately enter vendor invoices into the accounting system (e.g., QuickBooks Desktop), ensuring proper job and cost
code assignment.
● Match purchase orders, work orders, and delivery receipts to vendor invoices.
● Monitor the AP inbox for incoming invoices and route for appropriate approvals.
Vendor & Subcontractor Documentation:
● Collect and track required vendor onboarding forms, including W-9s and Certificates of Insurance.
● Maintain up-to-date records for vendor compliance and insurance expiration dates.
Administrative & Support Functions:
● Respond to vendor inquiries and escalate complex issues to the Lead AP Specialist.
● Assist with reconciling vendor statements and resolving invoice discrepancies.
● Help organize digital and physical AP records for audit readiness and monthly close.
● Support the Lead Specialist with internal reporting, checklists, and batch reviews.
Qualifications:
● 1–2 years of experience in accounts payable or general bookkeeping (internships or office admin experience
acceptable).
● Strong attention to detail, data entry accuracy, and organization.
● Basic understanding of debits/credits and general ledger impact is preferred.
● Familiarity with accounting software (QuickBooks or similar) and Excel.
● Ability to follow structured processes and meet deadlines with consistency.
● Professional communication skills, both written and verbal.
Preferred:
● Experience in construction, restoration, or subcontractor/vendor-heavy industries.
● Exposure to lien waivers, W-9s, or job cost coding.
● Experience with project management tools such as Buildertrend (a plus, not required).